Billing Coordinator

Job ID: 106817
Position Title: Billing Coordinator
Location: Maple
Compensation: TBD
Hours: 40 hours per week
Job Description: This Billing Coordinator processes progress bills and invoices, ensures that receivables are up to date and collected and recorded in a timely manner according to established procedures. This role also involves performing a variety of administrative duties necessary for invoicing the clients for projects completed and/or recurring charges ensuring the accuracy and completeness of data and project related client change orders. 
Essential Job Functions
Change Order Management 
Maintain register of all quotation, pending and approved change orders (cost breakdown and contract price)
Track status of change orders internally to ensure appropriate approvals and inputs obtained
Communication with customer on status of all change orders on a monthly basis or as required and as directed
Review pending change orders with PMs and make sure the CO’s breakdowns are done correctly
Ensure that all approved change orders are billed appropriately
Billing & Collection
Submit to the GC’s/Clients the progress invoices prepared by the Project Managers, including all subsequent amendments
Procure and submit all supporting documentation such as WSIB and insurance clearance certificates, statutory declaration forms, etc.
Communicate with customer to obtain prompt payment and communicate to President and VP of Operations if any problems are encountered
Communication with customer as required and as directed
Update accounting system to reflect current billing/collection status in a timely manner 
Provide Stats Declaration to our client – From TCA
Obtain lien waivers from subcontractors or significant vendors to ensure flow of payment for all US jobs 
Distribute invoices to client (via e-mail or to customer's portals), answer to various requests from clients related to invoices issued
Generate monthly reports for financial package
Perform other functions as requested and directed by the Controller
Installers (Sub-Contractors)
Obtain all supporting documentation such as WSIB and insurance clearance certificates, statutory declaration forms, etc. prior to payment
Update accounting system to reflect current billing/payment status in a timely manner 
Perform other functions as requested and directed by the Controller 
Insurance
Contract review for insurance and bonding/sub guard requirements and terms and conditions impacting progress billing and collection
Assist Controller in obtaining bonding and insurance coverage confirmation as required by project (COI’s)
Job Requirements: Minimum Education: Completion of secondary school
Asset: 2-year College Diploma in Business Administration-Accounting 
Minimum Experience: 3 years of experience in an accounting/contract administrations, such as billing clerk or general accounting experience
Proficient with Microsoft applications (Excel, Word, PPT)
Good organizational and problem-solving skills
Capacity to deal with large volume of invoices
Analytical and great attention to details


 
How To Apply: Click on Apply or contact your Career Specialist.





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We are posting this position on behalf of the employer. If you’re interested, click on the “Login/Apply” button above and we will contact you within 1-2 business days to complete the application process. If you experience any technical difficulties, please contact PPProcess@vpi-inc.com for support.